The Registration Process
For registration at any grade level you will need to contact your catchment school. You will be required to complete a standard registration package for each child. These forms are available at your school, or you can download a copy of the registration package here. Please note: There may be other forms to fill in at the school.
In addition to completing this form, you need to provide the following:
- Original proof of child’s age (i.e. Canadian Birth Certificate, Canadian Passport or BC Services Card with child’s photo); AND
- Proof of residence (i.e. BC Services Card, driver’s license, utility bill, or tenancy agreement)
Any students without Canadian documents and/or proof of BC residency will be redirected to the Principal of International Education at Cowichan Secondary School.
To learn what your catchment school is and to obtain school contact information please use the School Locator tool.
Simply type in your street name and follow the instructions.
For Registrations When Schools Are Closed, Including Over The Summer:
Please visit you catchment school during the last week of August to register. You can download a copy of the registration package from the district web site prior to going to the school, or fill in a package when you visit the school.
Cross Boundary Requests:
You may wish to attend a school which is not in your catchment area. If that is the case, parents are asked to complete a cross boundary transfer request. The annual deadline for the following school year is May 30th. Completing a cross boundary transfer request does not guarantee it will be approved. If you complete a cross boundary transfer request form, parents are advised to register at their neighbourhood school, to secure a seat, while waiting for out of area applications to be considered. This process takes somewhat longer as the school will not confirm placement of “out of area” students until they are certain that the needs of those residing in catchment have been met. Current information about the cross boundary transfer process is stated in District Policy #3309.
What Happens If Space Is Not Available?
While every effort is made to place children who wish to attend their catchment school at that school, occasionally it becomes necessary to explore alternate placement when class sizes reach their maximum, or the new registration happens after September 30, once staffing has been completed. Please be assured that all other options are thoroughly explored before making such a decision. Should displacement occur, the child would be offered an alternate placement at the next closest location that has space. The child would then be placed on a wait-list and given the opportunity to return to the catchment school as soon as space becomes available. When space does becomes available, it would be the family’s choice as to whether the child returns to their catchment school, or remains in the alternate placement for the duration of the year or longer.